4 Tips Streamline Your Ecommerce Business Tasks and Improve Your Efficiency

Do your ecommerce business tasks take up too much time and effort and keep your operations from running seamlessly? 

You’re not alone. 

Survey data shows that around 40% of respondents spend 25% of the workweek doing manual and repetitive tasks.  

If you want to handle your ecommerce business tasks more efficiently and cut that figure down, you need the right approach and tools. 

Start with the four time-tested ecommerce tips every business owner should know to streamline your business tasks.  

1. Automate shipping cost calculation

Learning how to calculate shipping costs for small businesses is crucial for pricing products strategically and telling customers what to expect from their purchases. 

However, manually calculating shipping costs can take time and effort, and it leaves a lot of room for human errors. 

Using reliable tools to streamline your shipping cost calculations is a better option. 

Use reliable shipping software such as Veeqo, with features that automatically do the calculations for you. 

The software offers a rate shopping feature that automatically selects the best value label for your orders across the channels you sell on. 

It can also choose the best rates for bulk orders simultaneously, saving you time, energy, and money. 

Speed up your shipping cost calculation and, in turn, your order fulfillment to help ensure customers get their orders on time. 

It also streamlines your workflow, allowing you to work more efficiently. 

2. Schedule your content publishing

Scheduling your content publishing allows you to manage your time more effectively instead of scrambling to create and publish content at the last minute.

It also helps you be more efficient by reducing the time you spend on content creation and publishing, allowing you to focus on other important tasks.

Use a content calendar to plan, organize, prioritize, and schedule your ecommerce business’s marketing content—from ideation to distribution. 

You can also use content calendars for your social media marketing posts. 

Popular social media management platforms such as SocialPilot, Hootsuite, and Vista Social offer content calendars and post scheduling features to streamline your content publishing. 

For example, Vista Social’s content calendar and scheduling tools help your team create, collaborate, and schedule your content for auto-publishing for your social media channels. 

The content calendar and publishing features help you manage and share your content schedule seamlessly. 

Schedule your website and social media content publishing to implement your content publishing strategy more efficiently and effectively.  

3. Use task management tools

Prevent chaotic and inefficient ecommerce business workflows by using top-quality task management tools. 

Whether running a marketing campaign or creating a content writing playbook, a task management tool helps bring order and efficiency into your projects and workflows. 

Follow these tips to leverage task management tools to streamline your ecommerce business processes. 

• Create clear and detailed task descriptions. Specify what needs to be done, who is responsible for it, and the completion date to ensure everyone understands and executes the tasks correctly and promptly.

• Prioritize your tasks. Use task management tools to prioritize your tasks based on importance and urgency. It helps ensure that you focus on the most important tasks and finish everything on time.

• Assign tasks to the right team members. Assign tasks to the team members with the skills and resources to complete them effectively.

Task management tools let you do this easily with assignment features to help designate, track, and update the progress of each job efficiently. 

• Set deadlines and reminders. Set task deadlines and reminders to ensure your team members complete them on time, avoiding delays.

• Track the progress of each task. Use task management tools to track the progress of tasks and see how much work has been done, how much is left, and when it will be completed.

• Use collaboration tools. Utilize collaboration tools, such as comments and file sharing, to communicate with your team and stay on top of tasks.

Use task management tools to organize, prioritize, track, and manage your tasks efficiently.

Also, use these tools to collaborate with your team seamlessly, helping you be more productive and streamlining your key ecommerce business workflows.

4. Outsource your non core tasks

Handling all your ecommerce business tasks on top of your daily to-dos can be overwhelming. 

It can eat into your productive work hours and compromise your output’s quality if you don’t find a way to be more efficient.  

An often practical option is to outsource your non-core tasks.

With the right approach, outsourcing can be a cost-effective and efficient way to get things done without sacrificing time, money, and resources. 

Below are several non-core ecommerce business tasks you can outsource for better efficiency and productivity.

• Customer service. Outsource customer service tasks, such as responding to customer inquiries and complaints, to reliable third-party service providers to help ensure prompt and quality client care delivery.  

• Content creation. Work with reliable content marketing agencies or freelancers to handle time-consuming tasks such as writing blog posts, product descriptions, and website copy. 

For example, hire experienced freelance content writers to write relevant articles, such as a comprehensive review of ExportYourStore, to support your link-building and Search Engine Optimization (SEO) efforts. 

• Graphic design. Outsource creating logos, product images, marketing materials, and other graphic design tasks if you don’t have an in-house graphic designer. 

Doing so helps ensure you produce quality designs and materials without hiring someone full-time, which often costs more time and resources.  

Look for professional service providers and freelancers online for the ecommerce business tasks you want to outsource. 

You can do a simple Google search using keywords or use an online marketplace such as Fiverr to find freelance services for your outsourcing needs.

Consider outsourcing to free up time to focus on the core aspects of your business, improve your efficiency, and achieve your goals more efficiently.

Ready to run a more efficient ecommerce business?

Streamlining your ecommerce business tasks and improving your efficiency are crucial to achieving success in today's fast-paced and competitive market. 

Strategize and use the best tools to improve efficiency and productivity, allowing you to focus on growing your business. 

Continuously review and optimize your workflow; feel free to seek additional resources or help when needed. 

Follow this guide’s tips to help you to stay organized, prioritize your tasks, and manage your time effectively, giving you a better chance to achieve your ecommerce business goals.