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Exploring the Best Email Service for Windows 10

Gabriela Crothers  /  April 21, 2021  /  
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With the growing volume of emails being sent to personal and business-related email accounts, staying organized is the key to success. According to Statista, around 306 billion e-mails were sent and received every day worldwide. This monumental figure is estimated to increase to over 376 billion daily emails in 2025.

Some of the best email providers for Windows 10 include Microsoft Outlook, MailBird, Thunderbird, eM Client, and Spike. To help you choose the best option for your needs, this guide outlines the pros and cons of each provider including an overview of their features, price point, security options, and level of customization. 

Top Windows 10 Email Providers 

Depending on your budget and list of priorities, here’s a ranked list of both free and paid email programs that are fully compatible with the Windows 10 operating system. 

Clean Email: Best for organization

If you have trouble sorting out your junk emails from important emails, Clean Email is a good option for you. With its wide range of features and automation, it sorts emails into proper groups to prevent your inbox from being filled up. This comes in handy when it comes to labeling emails related to different projects, and deleting marketing emails and clutter. 

Pros:

  • Offers a free trial
  • Supports all major email accounts
  • Has powerful filter options 
  • Automation for bulk email deletion

Cons:

  • Free trial is limited to deleting 1000 emails
  • Lacks customization
  • Customer service can be improved 

MailBird: Best for customization

Whether you’re operating Windows 10 for personal or business use, MailBird provides extensive functions that let you customize your inbox to your liking. It has a small file size that won’t take up too much room on your PC, offering a free trial along with monthly and lifetime subscriptions. Some top features include free themes and email snoozing. 

Pros:

  • Powerful app integration (LinkedIn, Facebook, Twitter, WhatsApp, and Google)
  • Speed reader function for ease of reading 
  • Multi-language options
  • Visual customization options 

Cons:

  • Lacks Google Calendar integration
  • Lacks filters and messaging rules 

Thunderbird: Best free option 

For Windows 10 users on a budget, Thunderbird is a free open-source software developed by Mozilla. It is easy to use, with plenty of add-ons on top of its key features. It enables you to manage accounts under  IMAP, SMTP, and SSL/TLS protocols and also comes with a one-click address book for easy messaging. 

Pros:

  • Free to use and open source
  • Smart folders for organization
  • Automatic attachment reminders
  • Good security features

Cons:

  • Lacks drag and drop function
  • Some bugs reported by users 

Spike: Best for text message style emails

With its sleek and clean appearance, Spike’s user interface is a major selling point for Windows 10 users. For those looking for instant replies, their email system uses real-time reply bubbles during user conversations It also offers a web-based option in addition to its software basis, helpful for those on the go.  

Pros:

  • Offers unlimited email accounts
  • Has 10 group chat rooms for collaboration 
  • Includes a notes section and to-do list
  • Modern and minimal user interface

Cons:

  • Professional version is paid
  • Text message function may not be suitable for longer emails 
  • Software is relatively new and still being updated 

eM Client: Best for encryption 

Sending sensitive information across the web comes with significant risks. Because of this, the National Cyber Security Centre recommends using protected networks and encrypted files where possible. For maximum email safety, eM client offers PGP encryption support along with regular backups to keep your data as safe as it can get. 

Pros:

  • PGP encryption
  • Customizable themes
  • Live backup to keep data safe and secure
  • Pro version is available as a one-time purchase 

Cons:

  • The free version has limited functionality
  • Some syncing errors have been reported

Microsoft Outlook: Best for business owners

To meet the needs of ecommerce businesses, Microsoft Outlook is often viewed as the industry standard option for Windows 10 and other platforms. It is an all-in-one service that comes integrated with Microsoft Office and is a powerful tool that comes with a steep learning curve for the inexperienced. However, it has all the advanced features you need. 

Pros:

  • Highly reputable company
  • Seamless integration for project management
  • Extensive security options 
  • Plenty of add ons and automated features

Cons:

  • UX may be difficult to navigate for beginners
  • Can be too expensive for some users

Having an email service for Windows 10 can come in handy when you’re composing emails for work, managing projects, or looking for ways to clean up your inbox. Looking for the ideal balance between cost and functionality can help you find the best platform to suit your needs. 
If you’re using a different operating system and searching for the best email services for Windows 7, feel free to read our other guide. For more information on picking an email platform for your needs, contact us at PageKits today!

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